When a physician dies, the administrator of the physician`s estate is considered the records manager until custody and control of the records are transferred to another person legally entitled to keep them.3 If there is uncertainty as to who is responsible for the medical records of a deceased physician, a call to the CMPA or the college`s medical advisory service may assist. For more information on medical records and the closure of the practice, see the resources listed below. The information below provides physicians with additional information about the closure of a medical practice. Information includes: planning an unexpected closure (i.e. unexpected death or illness), planning an early closure, what to do with medical records, standard patient alert letters, data protection obligations and other office management considerations. In general, it is considered the best practice for physicians who withdraw or relocate their practice outside their current community in an attempt to organize a successor who will take over the entire practice or at least part of the practice. However, the college recognizes that this will not always be possible for a variety of reasons. The CMPA is a national organization and provides comprehensive advice on a number of forensic issues. For Ontario-specific information, physicians are advised to review the CPSO Directive and the consultation paper on medical practice closure issues. However, the CMPA has a number of resources on topics in general that physicians may find useful. If I can ask for a successor to my practice, can I provide you with patient information in my practice? In cases where it is not possible to agree on a successor or when patients choose not to go with the expected successor, doctors can still help patients find a new doctor. If you move your practice, you are always responsible for meeting the registration retention requirements, whether or not you offer routine health care to your patients.

When transferring custody of patients, you can contact the CMPA to ensure that the provisions you make for the transmission and retention of registration are in line with your obligations under the 1991 Drug Act with respect to registrations and PHIPA. The Personal Health Information Protection Act, 2004 (PHIPA), allows physicians who notify the medical record to pass on patients` personal health data to a potential successor to allow the potential successor to evaluate and evaluate the physician`s practice as long as the potential successor enters into an information confidentiality agreement2. who is legally entitled to manage them. to document the registration transmission agreements in a written agreement. An agreement may mention that doctors who close their medical practice often turn to the college to find out what steps they should take before closing their medical practice.